Associate executive

Job Title:  Office Support Staff

Organization Name: NEC Corporation of India Ltd.

Reporting Relationship:  Project/Program Manager

Role Summary

Office Support Staff are responsible for handling routine administrative tasks such as managing files, handling correspondence, maintaining records, and supporting office operations. They assist different departments by performing clerical duties, coordinating schedules, and ensuring that office supplies and equipment are well maintained. They may also interact with clients or visitors, providing basic information and directing inquiries appropriately.

Must-have Skills

• Organizational Skills – Ability to manage files, documents, and tasks efficiently without confusion.
• Basic Computer Skills – Proficiency in tools like MS Word, Excel, email, and office software.
• Attention to Detail – Ensuring accuracy in data entry, documentation, and record-keeping.
• Multitasking Ability – Handling multiple tasks such as calls, filing, and coordination simultaneously.
• Customer Service Orientation – Polite and professional interaction with visitors and clients.

Good-to-have Skills

• Organizational Skills – Ability to manage files, documents, and tasks efficiently without confusion.
• Multitasking Ability – Handling multiple tasks such as calls, filing, and coordination simultaneously.

Responsibilities with 6 days working as per client site requirement.

• Manage and organize files, records, and documents (both physical and digital).
• Maintain office supplies inventory and place orders when necessary.
• Support basic data entry, documentation, and report preparation tasks.
• Greet and assist visitors, ensuring a professional and welcoming environment.
• Coordinate with different departments to ensure smooth office operations.
• Operate office equipment such as printers, scanners, and photocopiers.
• Ensure cleanliness and organization of the office workspace.
• Handle courier services, deliveries, and dispatch of documents.
• Provide general administrative support to managers and team members.

Prerequisites

• Bachelor’s degree
• Minimum 2+ years of experience in same field